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Account Support Administrator

Company: Wylander Solutions
Location: Marathon
Posted on: March 10, 2023

Job Description:

Wylander is recruiting an Account Support Administrator for the Vacation Rentals of the Florida Keys located in Marathon, FL. Vacation Rentals of the Florida Keys was established in 2017 as a natural extension of the already successfully established Florida Keys Real Estate Group & Duck Key Real Estate Company.______________________________________________________The Account Support Administrator is a key role in the overall success of Vacation rentals of the Florida Keys and will be expected to perform accounting-related duties and work closely with the property managers, owners, and CPA to achieve organizational goals surrounding both vacation rental and annual property rentals within the company. The ideal candidate has a drive to deliver high quality work and finds great satisfaction in bringing order and precision to processes and procedures. This person will be expected to work Mon-Friday, 9:00 am-3:00pm in our Marathon location.Compensation and Benefits:

  • Salary: $47,000 plus DOE
  • Health Benefits
  • PTO and Paid Holidays
  • Opportunity for advancementResponsibilities:
    • Review and process invoices companywide for rental programs, ensuring invoices are matched to correct property within company software program with exceptional detail to the statement. This includes all repair and cleaner invoices.
    • Label and file invoices properly with check stub from vendor payment
    • Print vendors checks weekly
    • Post deposits to owner's accounts as needed
    • Both weekly and monthly, adjust AirBnb's and VRBO transactions as necessary, this includes removing the 5% tax, ensuring damage insurance is on (note: some of this can be handle by the operations manager and this can be the last of training for this person)
    • Massage fees in the reservations to ensure they either post or do not post to the statements as per the property manager
    • Prepare timely and accurate month end owner statements by the 3rd of each month using the company software program, checking for errors/ irregularities. Ensuring these are received by the property managers on time.
    • Accurately disburse owner funds within LIVE TRUST
    • Accurately enter in disbursements into Treasury Management for owner payments for both vacation rentals and annual rentals
    • Maintain and update the annual rental spreadsheet to ensure timely payment to annual owners
    • Manage treasury management contact list with correct ACH info for every owner within the company
    • Maintain accurate folders for vacation rental owners
    • Prepare and process agent commissions sheets prior to the 10th of each month, creating a spreadsheet for each agent
    • Enter and pay agent commissions through treasury management
    • Download and send ACH info each week to the accounting firm
    • Prepare year end statements for both the vacation rental owners and annual rental owners
    • Assist accounting firm in year-end 1099 preparations for vacation and annual rentals
    • Prepare year end spreadsheets for management
    • Accept calls from property managers and owners regarding questions on statements
    • Attend company meetingsRequirements:
      • Minimum 2-year associate degree with a focus in accounting is a PLUS, or similar industry experience
      • Must have excellent computer skills with the ability to learn company software programs
        • Candidate MUST have experience in the following: EXCEL, Google Sheets/ DOCS, Adobe Acrobat, Gmail
        • Ability to work with mathematical concepts.
        • Customer focuses, strong interpersonal skills, problem solving and planning skills.
        • Able to carry out tasks independently and accurately
        • Ability to recognize and solve problems independently
        • Strong communication skills
        • Must be able to respond to urgent calls from owners and/or property managers out of normal working hours, this could be weekend, evening, and holidays

Keywords: Wylander Solutions, Key Largo , Account Support Administrator, Other , Marathon, Florida

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